A virtual dataroom (VDR) allows individuals to securely share documents electronically without having to travel to a distant location. VDRs have replaced traditional physical data rooms as well as other document management solutions by eliminating the need to print or scanning documents. As a result, individuals can examine documents quickly and efficiently from any location in the world.
When selecting a secure dataroom provider Choose one that has security features and granular permissions for folders and documents. The granular access controls reduce human error and prevent unauthorized manipulation of sensitive information. Choose a vendor that provides advanced branding options, like a custom login page, background emails, white-labeled link labels, to make your dataroom familiar and easier to use.
Examine their certifications to ensure that the provider you choose exceeds industry standards for privacy and protection of information. The best secure data rooms are HIPAA certified to ensure the safe handling of protected medical data and are GDPR certified to comply with European Union laws on personal data protection and transfer. Many of the secure data room providers also adhere to PCI DSS to protect payment card details from hackers.
The majority of data breaches are caused by user error and a lack of security. If you choose a data room with security, you’ll lower the chance of cyberattacks and demonstrate to clients partners, customers, and other the other stakeholders that your privacy is paramount. Secure data rooms should be equipped with minimum requirements for complexity of passwords, timeouts for inactivity, dual-factor authentication, and IP restrictions.