Board portals facilitate the preparation for meetings by allowing members access to meeting materials, emails sent by fellow directors, organizational guidelines, and their responsibilities in one place. They can save organizations money by not having to pay for materials for meetings to be sent via post or email.
When choosing a board portal choose a user-friendly design that will be easy for your board as well as the governance team to use on their preferred devices. Also, look into the service and reputation of the vendor. Make sure they’re able to answer any questions you may have as well as provide training and help discover here with issues with the software.
Meeting prep is made simpler with an agenda builder for boards and it’s easy to add security to private pages, outlines that can be linked and more. Additionally, you can make use of the agenda and create a meeting minutes template, making the preparation process even further.
During meetings, being able to access documents instantly is crucial. Being able to have the most up-to-date information at hand allows for faster decisions and reduces time delays. Board portals allow members to access all the necessary information and documents on their tablets, smartphones or laptops, eliminating the requirement to request and then receive papers or mail them to the venue for meetings.
A paper-free board meeting system can also encourage greener business practices and can help improve ESG objectives. Board management software can reduce environmental impact up to 95% when compared to traditional board packs.